Statement Reconciliation

OCR Statement Reconciliation is an optional Nimbello service that automatically reads vendor statements using OCR and brings them into the workflow with vendors and line items already identified. This allows AP teams to quickly reconcile statements against received invoices and focus only on exceptions.

Accessing Statement Reconciliation

Navigate to Transactions → Statement Search.

From here, you can search and filter statements by:

• Status (Open / Closed)

• Vendor

• Statement date

• Invoice details

The results show key details such as line count, import date, last update, and current status.

Reconciling a Statement

Click a Statement Number to open the Statement Reconciliation page.
This page displays OCR-captured data, including:

• Statement number

• Vendor

• Statement date

• Line count

• Statement status

Each statement line includes:

• Invoice number

• Invoice date

• Description (if available)

• Purchase Order (if available)

• Statement total

Automated Invoice Matching

When a statement is imported, Nimbello automatically attempts to match each line to existing invoices using vendor, invoice number, date, PO, and amount.

• Matched invoices are automatically marked Completed

• Unmatched invoices remain Open for review

If a line cannot be matched automatically, you can manually enter any value into the Matched Invoice field (e.g., invoice number, “manually entered,” or “invalid”) to complete the line.
If the entered invoice exists in Nimbello, the system will display its current status.

Nimbello runs reconciliation checks nightly to identify newly received invoices that may complete open statement lines.

Once all lines are completed, the entire statement is automatically closed.

Vendor & Internal Communication

Statement Reconciliation includes built-in communication tools and does not require Vendor Portal.

From the statement:

• Select one or more invoice lines

• Choose Notify Vendor or email internal users

• Enter comments and recipients

• Click Save Comment

Emails are sent automatically and logged in the statement’s notes history with date, time, sender, and recipients.

Key Benefits

• Quickly see which invoices are received vs. outstanding

• Reduce manual review by focusing only on exceptions

• Centralize vendor and internal communication

• Automatically close statements when fully reconciled

For more information about enabling OCR Statement Reconciliation, contact the Nimbello Sales Team.